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Are you an experienced NHS Medical Secretary looking for your next opportunity?

Do you have a working knowledge of SystmOne and ERS (Choose & Book/e-Referrals)? Are you reliable, organised, and able to hit the ground running in a busy GP practice environment?

We are currently working with a well-established NHS GP Practice in Wakefield that is seeking an experienced Medical Secretary to join their team on a temporary basis, with the potential opportunity to secure a permanent position.

Whether you are looking for full-time or part-time hours, we would love to hear from you.

Key Responsibilities

• Audio and copy typing of clinical correspondence
• Minute taking and meeting administration
• Processing and sending referrals
• Managing e-Referrals via ERS (Choose & Book)
• Summarising patient notes and medical records
• General secretarial and administrative duties
• Using appropriate medical terminology accurately
• Supporting clinicians and the wider practice team

Essential Requirements

• Previous experience working as a Medical Secretary within an NHS GP Practice
• Strong working knowledge of SystmOne
• Experience using ERS (Electronic Referral Service / Choose & Book)
• Excellent typing and administrative skills
• Ability to work independently and manage a busy workload
• Immediate availability or short notice preferred

What We Offer

• Temporary assignments with the potential to become permanent
• Full-time and part-time opportunities available
• Competitive rates of pay
• Friendly and supportive GP practice environment
• Immediate start available

If you are an experienced NHS Medical Secretary who can make an immediate impact and are looking for your next challenge, we would love to hear from you.

We are seeking a highly organised and proactive Medical Secretary to join our team. This vital role involves providing comprehensive administrative support within healthcare settings, ensuring smooth communication between patients, medical staff, and external agencies. The ideal candidate will possess strong office and administrative experience, demonstrating excellent attention to detail and professionalism in a fast-paced environment.

Duties

• Manage and coordinate appointment scheduling for medical practitioners and patients efficiently.
• Prepare and maintain accurate medical records, correspondence, and documentation in compliance with confidentiality standards.
• Handle incoming calls, inquiries, and correspondence promptly, providing exceptional customer service to patients and healthcare staff.
• Maintain organised filing systems both digitally and physically to facilitate quick access to information.
• Collaborate with clinical staff to ensure seamless communication and operational efficiency within the healthcare facility.

Requirements

• Proven office experience with a strong emphasis on administrative support within a healthcare environment.
• Previous experience working as a Medical Secretary and use of Medical Terminology
• Excellent organisational skills with the ability to multitask effectively under pressure.
• Strong communication skills, both written and verbal, with a professional demeanor.
• Proficiency in MS Office applications such as Word, Excel, and Outlook; familiarity with electronic health record systems is advantageous.
• Attention to detail and confidentiality are essential qualities for success in this role.
• Ability to work independently as well as part of a team in a dynamic setting.

Our client, a private Consultant based in London, is recruiting for a Medical Secretary / PA to provide administrative support to their busy clinic. The role will primarily be remote working, but you will need the flexibility to be able to work approximately 1 Saturday a month in clinic based in Marylebone, London.

This is a fantastic opportunity for someone who has worked within the medical field, who can commit to giving the necessary support needed to the consultant.

We have a permanent role and a 6 month contract available.

Medical Secretary / PA Responsibilities to include:

• Book patients into clinic
• Liaise with patients/clinicians/investigation centres to ensure that any letters/investigations are available in clinic
• Book investigations at the clinic or other centres (as appropriate)
• Bill patients/healthcare providers/others for appointments and chase payments in a timely fashion
• Respond to telephone and email queries in a timely fashion
• Process letters including the checking and formatting of letters returned from the dictation service and liaise with the doctor to get them corrected
• Ensure QuickBooks is maintained and up-to-date
• Order supplies needed in clinics ensuring that adequate supplies are available at all times
• Participate in the organising and running of courses
• Ensure that the patient information sheets are kept up-to-date and available at all times in clinic
• Ensure that the system is kept up-to-date
• Liaise with Nurses to organise weekend clinics
• Organise academic and clinical meetings
• Bill for academic meetings and activities
• Maintain the doctor s diary (for clinical and academic activities)
• Organise travel arrangements e.g., booking flights and train tickets
• Other ad hoc duties as required

About you:

• Excellent organisational, interpersonal skills, verbal and written communication skills with the ability to work with people from various backgrounds with discretion and empathy
• A genuine commitment and passion for delivering outstanding levels of patient care and customer service
• A track record of working in a busy working environment and dealing with a high volume of patient enquiries
• Highly organised, methodical and efficient with an excellent eye for detail
• A calm, professional and warm telephone manner
• The ideal candidate will have experience working as a private Medical Secretary and experience of using Carebit

If you feel that this is the right role for you, please send us your CV today!

Unfortunately, due to the volume of applications that we receive, we are unable to respond to everyone. If you have not heard back within 5 days then please assume that you have not been successful on this occasion. In line with Data Protection GDPR laws, we need to inform you that you are, in applying this role, sending us your personal data which we will not share without your consent. We will only contact you about this role and other roles which could be of interest. Please see our website for our full privacy and data handling policies. You have the right to ask us to remove your data at any time

Temporary Medical Secretary Immediate Start

Location: Cobham, Surrey,

Pay Rate: 13.00 - 14.00 per hour (DOB)

Duration: Approximately 1 Month

Start Date: ASAP

Type: Temporary, Full-Time, Office-Based

We are currently recruiting for an experienced Medical Secretary to join a busy GP Practice based in Cobham on a temporary basis.

This is an excellent opportunity for a candidate with previous GP Practice or public health care experience who can hit the ground running in a fast-paced environment.

Duties will include:

• Audio typing and preparation of medical correspondence
• Managing referrals and referral pathways
• Processing medical and insurance reports
• Monitoring and responding to emails
• General administrative support
• Liaising with patients and healthcare professionals
• Supporting a team of approximately 10 GPs
• Maintaining accurate medical records and documentation

Systems experience required:

• EMIS
• Docman 10
• e-Referral System
• IGPR
• SARS

The successful candidate will have:

• Previous Medical Secretary experience
• Strong administration and organisational skills
• Excellent typing and communication skills
• Knowledge of medical terminology
• Experience working within a GP Practice or public health care environment
• The ability to manage a busy workload and work independently

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Medical Secretary - Private GP Practice - Central London - 13 month maternity cover - 42k to 45k

A well-established private GP practice based in the Chelsea area of London, is looking for an experienced Medical Secretary to join the professional, friendly, and established team on a 13-month fixed-term maternity cover contract. This post will be supporting 2 senior GPs, as well as playing an important role in the smooth day-to-day running of the practice and coordination of patient care.

You will be highly organised, proactive and confident working independently in a busy private healthcare environment. Excellent communication skills, attention to detail and a strong understanding of patient confidentiality are essential, as well as being able to present a professional and empathetic service to the patients.

SALARY ETC:

• 42k to 45k + Benefits
• Central London, Chelsea area.
• Starting on 1st December, neg, for a 13 month maternity cover contract.
• Full-time, Monday-Friday, approximately 8:30am-6:00pm, office based.

REQUIREMENTS:

• 5 years' + private sector medical secretarial experience, ideally within private healthcare in London.
• Experience within private general practice would be particularly advantageous
• A good working knowledge of medical terminology, as well as strong administrative and organisational skills
• Excellent written and verbal communication skills
• Confidence dealing directly with private patients, consultants, hospitals and insurance companies
• Experience using a private healthcare patient-management system such as Semble experience would be highly desirable
• A stable employment history, ideally demonstrating at least two continuous years within previous roles
• AMSPAR or Pitman qualifications are desirable but not essential
• Must be smart in appearance, with a professional and customer/patient orientated approach.

DUTIES TO INCLUDE:

• Extensive diary and appointment management, Managing patient enquiries by telephone and email
• Managing doctors' inboxes and ensuring patient queries are dealt with promptly
• Processing repeat prescriptions, arranging hospital admissions, investigations and diagnostic tests
• Chasing outstanding pathology results, diagnostic reports and consultant letters, Processing patient recalls and follow-up requirements
• Reviewing incoming clinical correspondence and updating patient records on Semble
• Preparing and coordinating referrals, medical reports, insurance forms and certificates
• Processing referral letters, clinical notes and outgoing patient correspondence
• Invoicing patients following consultations and ensuring payment is collected, Processing card payments and insurance-company payments, Chasing outstanding patient debt
• Correcting and updating invoices where required
• Completing end-of-day transaction checks
• Supporting vaccine and medication stock ordering
• Providing cover for other members of the secretarial team during periods of leave or sickness
• Supporting the doctors and wider practice team with additional administrative duties as required

Due to the high volume of applications we receive, we regret that we are unable to respond individually to every applicant. If you have not heard from us within 2 weeks of the closing date, please assume that your application has not been successful on this occasion. We sincerely thank you for your interest and wish you every success in your job search

Military Medical Examiner Ministry of Defence - Pertemps Medical

Company: Pertemps Medical working on MoD Project
Job title: Military Medical Examiner
Contract: Until April 2027
Base Salary: Pro rata of £100k (3 days = £60k)
Payment Type: PAYE
Contract type: Part-time
Hours: 08 30 Monday, Tuesday and Wednesday 1-2 days per week will be considered
Start Date: ASAP
Locations:

• England - Gosport (HMS Sultan)
• England Exmouth (CTCRM Lympstone)
• Scotland - Rosyth (HMS Caledonia)
• Wales - Cardiff (HMS Cambria)

Position Overview:
We have an immediate requirement at the Lympstone site in Devon starting ASAP for 1-3 days per week.

Purpose of the Job:
The Military Medical Examiner is responsible for the safe, effective and timely delivery of medical assessments on behalf of the Ministry of Defence (MoD) - for new recruits to the Royal Navy, the Marines to conclude as to their suitability to be invited into the training program.

This involves adopting a holistic medical approach for overall health, and any key factors for further review as highlighted by a senior doctor s pre-assessment of a candidate s primary care notes.

Full training is given in this process and reference material is provided to support the clinicians.

General duties:

• To keep up to date with all required training needs and good practice commensurate with the role
• Pre-screening of the full GP record of Navy/ Marine applicants to look for any medical issues that might be a bar to entry into the Navy/Marines.
• Meeting with candidates face-to-face to get more details on those conditions and check what impact they now have
• Full body examinations (no PR genitalia or breasts)
• Make a decision on their fitness to enter, or for more complex candidates, refer to the Senior Navy doctors for further review.
• Once a decision is reached completing the right forms and informing the applicants
• Attending occupational health meetings if necessary to discuss and review cases
• Ensuring proper and robust record-keeping is essential.
• To safeguard candidate welfare by ensuring the highest standards of medical practice are maintained.
• To be present/onsite when delivering this role
• To declare any conflicts of interest.
• To undertake any further activities as required consistent with the aims and objectives of the organisation.

Requirements:

• Full Registration with the GMC and record of Continuous Professional Development
• Full participation in the appraisal and revalidation as required by the GMC
• Good organisational and communication skills in Principal Duties and Responsibilities.
• Team player able to work alongside the clinical team (i.e. Navy personnel, GP s, HCA s)
• Manage and resolve clinical queries from front-line clinicians by working collaboratively.
• Appropriately discuss or refer matters that may need further input or sign-off by Senior Team members or Candidate Processing Centre MOD personnel.
• Responsible for the early identification of clinical concerns/escalations and taking the appropriate steps to gather information and undertake any required action.
• To follow Clinical Governance
• To follow clinical guidance and pathways as appropriate
• Foster a supportive and collaborative environment that attracts, retains, and develops our high-quality team.

How to Apply
If you meet the criteria and are interested in this opportunity, please submit your up-to-date CV.
Qualified candidates will be contacted by a member of our MOD Recruitment Team for further discussion. Interviews will be conducted either in person or via Microsoft Teams.

As an Application Specialist Medical Physics for this specialist provider of radiotherapy and diagnostic imaging technologies, you ll support customers in hospitals across the country (Southern England focus), supported by experienced colleagues who ll train and mentor you.

• You ll demonstrate, install, train and provide technical support on an advanced range of radiotherapy hardware and software. This includes patient and machine QA devices, AI-driven software for mapping tumours, an SGRT system, and patient positioning and immobilisation medical devices.
• As an Application Specialist, you ll build loyal relationships with Medical Physicists / Radiotherapy Physicists / Clinical Scientists, Radiotherapy and Dosimetry teams. Taking a sincere interest in their work and how these solutions improve clinical practice.
• Sharing a large but very manageable territory, you ll average 1-2 nights away from home per week and collaborate with dedicated customers and colleagues.

COMPANY

• A specialist distributor of medical technologies in radiation oncology and medical imaging, working with global manufacturers to support NHS hospitals, universities, research institutes and private healthcare providers across the country. This customer-focused organisation provides thorough training and support to customers and employees, with a positive team spirit.

REQUIREMENTS

• Degree educated in Medical Physics, Medical Radiation Physics, or Physics, ideally graduated within the last year or two. Applicants currently on, or who ve recently left, the NHS Scientist Training Programme are also welcome to apply.
• An interest in hands-on engineering and computing/IT alongside the physics itself, comfortable with the idea of hardware and software installation as well as product training.
• Articulate, confident, professional, and self-motivated, with a high comfort level with technology and software, and genuine enjoyment in training others.
• Based in the South UK with a full driving licence, ideally with good road links e.g. London, Crawley, Oxford, Reading, Milton Keynes, Southampton, Swindon, Cardiff, and Bristol. We will consider other locations south of Birmingham.

PACKAGE

• Salary guide: up to £30-35,000 (negotiable), a company car or £7200 annual car allowance, bonus, pension, 25 days annual leave, etc.

Call, email or apply now for full details this role is live, and the company is ready to move.

Balance technical, regulatory and commercial challenges in this fulfilling role

This highly regraded Cambridge-based medical technologies company is seeking a proven engineering leader to help guide high-value development programmes from concept through to transfer to manufacture. Your leadership will accelerate development timelines, manage risk and deliver results that tangibly improve patient outcomes.

Your work will primarily revolve around drug delivery systems from injectables and infusion pumps to microcatheters and active implants. Not only overseeing development but having a wider strategic and commercial focus, able to provide direction for the company and spot commercial opportunities as they arise. You will also be a leader within the company, empowering those around you and providing mentorship and coaching where appropriate.

Requirements:

• Proven track record of leading complex development programmes for medical devices, ideally in drug delivery.
• Strong hands-on engineering background in the medical sector encompassing mechanical and systems engineering from initial concept through to manufacture.
• Good general understanding of the drug delivery market including regulatory requirements and commercial demands.

This role will require international travel for meetings with highly placed clients and investors as well as with manufacturing and production partners. Strong communication skills are a must.

You will be working with a world class team both on the technical and commercial front. Their expertise has driven this company to the prestigious position it now holds. You will have a great opportunity to learn from this as well as put your own stamp on the company moving forward. Core remunerations are good with a strong salary, generous pension scheme and private medical insurance. There s also a comprehensive relocation package available for those moving to the Cambridge area.

Another top job from ECM, the high-tech recruitment experts.

Even if this job's not quite right, do contact us now - we may well have the ideal job for you. To discuss your requirements call (phone number removed) or email your CV. We will always ask before forwarding your CV.

Please apply (quoting ref: CV27624) only if you are eligible to live and work in the UK. By submitting your details you certify that the information you provide is accurate.

Medical Staffing Manager

Location: Aylesbury
Salary: £30,000
Job Type: 12 month contract, full time.

Hours: Monday to Friday 9am to 5pm(30 mins lunch)

OnCall: Oncall shifts for all MSMs in rotation, Mon-Fri oncall out of hours from 5pm-9am, Fri-Mon oncall out of hours when office closes Fri to opening Mon, MSMs get 1 day back in lieu for this

About the Role

We are seeking an organised, proactive, and relationship-focused Medical Staffing Manager to join our Operations team. This is a dynamic role that combines client relationship management, workforce planning, healthcare operations, and doctor engagement to ensure the seamless delivery of medical staffing services across a portfolio of hospital clients.

Working closely with the Portfolio Executive and wider Operations team, you will play a key role in maintaining high-quality service delivery, supporting doctors throughout their employment journey, and ensuring client hospitals receive consistent and effective staffing solutions.

Key Responsibilities
Client & Hospital Management

• Act as a key point of contact for hospital management teams and medical professionals across an assigned portfolio of healthcare facilities.
  
  
• Build and maintain strong relationships with client hospitals, ensuring exceptional service delivery and client satisfaction.
  
  
• Manage and maintain staffing schedules and workforce planning records, ensuring all information is accurate and up to date.
  
  
• Conduct regular on-site visits to client hospitals to understand operational requirements, review service delivery, and strengthen stakeholder relationships.
  
  
• Support the induction and onboarding of new doctors, including coordinating shadowing programmes and hospital introductions.
  
  
• Communicate staffing changes proactively and ensure continuity of service across all client sites.
  
  
• Assist in the management and resolution of client concerns, complaints, and service-related issues.
  
  

• Act as a primary point of contact for doctors within your portfolio, providing ongoing support and guidance.
  
  
• Deliver presentations and onboarding sessions for newly recruited doctors.
  
  
• Coordinate doctor allocations within standby and rota programmes.
  
  
• Manage contract renewals and extensions, encouraging retention and ensuring timely completion of documentation.
  
  
• Address doctor feedback, concerns, and grievances in collaboration with senior management teams.
  
  

• Work closely with the Medical Resourcing Team and external recruitment partners to coordinate doctor placements.
  
  
• Conduct suitability interviews with prospective doctors as required.
  
  
• Support the onboarding process by coordinating arrangements for doctors joining hospitals within your portfolio.
  
  
• Ensure smooth communication between recruitment, operations, hospitals, and medical professionals.
  
  

• Participate in the out-of-hours on-call rota, providing support and resolving urgent staffing issues when required.
  
  
• Assist in preparing operational reports and performance updates.
  
  
• Support client retention and business development initiatives by identifying opportunities during client interactions.
  
  
• Contribute to projects and operational improvements as directed by senior leadership.
  
  
• Maintain accurate records and ensure all relevant information is updated within company systems.
  
  

• Previous experience in healthcare staffing, workforce planning, recruitment, operations, or account management.
  
  
• Excellent communication and relationship-building skills.
  
  
• Strong organisational and time management abilities.
  
  
• The ability to manage multiple priorities and work effectively under pressure.
  
  
• Experience handling sensitive conversations and resolving issues professionally.
  
  
• Strong administrative and IT skills, including experience managing databases and scheduling systems.
  
  
• A proactive, solution-focused approach with excellent attention to detail.
  
  
• A willingness to travel for client visits and participate in an out-of-hours on-call rota.
  
  

• Competitive salary and benefits package.
  
  
• 28 days holiday plus BH
  
  
• Opportunities for professional development and career progression.
  
  
• A collaborative and supportive working environment.
  
  
• The chance to make a meaningful impact within healthcare service delivery.
  
  
• Exposure to a varied and rewarding role working with healthcare professionals and hospital partners.
  
  

Medical Staffing Manager

Location: Aylesbury
Salary: 30,000
Job Type: 12 month contract, full time.

Hours: Monday to Friday 9am to 5pm(30 mins lunch)

OnCall: Oncall shifts for all MSMs in rotation, Mon-Fri oncall out of hours from 5pm-9am, Fri-Mon oncall out of hours when office closes Fri to opening Mon, MSMs get 1 day back in lieu for this

About the Role

We are seeking an organised, proactive, and relationship-focused Medical Staffing Manager to join our Operations team. This is a dynamic role that combines client relationship management, workforce planning, healthcare operations, and doctor engagement to ensure the seamless delivery of medical staffing services across a portfolio of hospital clients.

Working closely with the Portfolio Executive and wider Operations team, you will play a key role in maintaining high-quality service delivery, supporting doctors throughout their employment journey, and ensuring client hospitals receive consistent and effective staffing solutions.

Key Responsibilities
Client & Hospital Management

• Act as a key point of contact for hospital management teams and medical professionals across an assigned portfolio of healthcare facilities.
  
  
• Build and maintain strong relationships with client hospitals, ensuring exceptional service delivery and client satisfaction.
  
  
• Manage and maintain staffing schedules and workforce planning records, ensuring all information is accurate and up to date.
  
  
• Conduct regular on-site visits to client hospitals to understand operational requirements, review service delivery, and strengthen stakeholder relationships.
  
  
• Support the induction and onboarding of new doctors, including coordinating shadowing programmes and hospital introductions.
  
  
• Communicate staffing changes proactively and ensure continuity of service across all client sites.
  
  
• Assist in the management and resolution of client concerns, complaints, and service-related issues.
  
  

• Act as a primary point of contact for doctors within your portfolio, providing ongoing support and guidance.
  
  
• Deliver presentations and onboarding sessions for newly recruited doctors.
  
  
• Coordinate doctor allocations within standby and rota programmes.
  
  
• Manage contract renewals and extensions, encouraging retention and ensuring timely completion of documentation.
  
  
• Address doctor feedback, concerns, and grievances in collaboration with senior management teams.
  
  

• Work closely with the Medical Resourcing Team and external recruitment partners to coordinate doctor placements.
  
  
• Conduct suitability interviews with prospective doctors as required.
  
  
• Support the onboarding process by coordinating arrangements for doctors joining hospitals within your portfolio.
  
  
• Ensure smooth communication between recruitment, operations, hospitals, and medical professionals.
  
  

• Participate in the out-of-hours on-call rota, providing support and resolving urgent staffing issues when required.
  
  
• Assist in preparing operational reports and performance updates.
  
  
• Support client retention and business development initiatives by identifying opportunities during client interactions.
  
  
• Contribute to projects and operational improvements as directed by senior leadership.
  
  
• Maintain accurate records and ensure all relevant information is updated within company systems.
  
  

• Previous experience in healthcare staffing, workforce planning, recruitment, operations, or account management.
  
  
• Excellent communication and relationship-building skills.
  
  
• Strong organisational and time management abilities.
  
  
• The ability to manage multiple priorities and work effectively under pressure.
  
  
• Experience handling sensitive conversations and resolving issues professionally.
  
  
• Strong administrative and IT skills, including experience managing databases and scheduling systems.
  
  
• A proactive, solution-focused approach with excellent attention to detail.
  
  
• A willingness to travel for client visits and participate in an out-of-hours on-call rota.
  
  

• Competitive salary and benefits package.
  
  
• 28 days holiday plus BH
  
  
• Opportunities for professional development and career progression.
  
  
• A collaborative and supportive working environment.
  
  
• The chance to make a meaningful impact within healthcare service delivery.
  
  
• Exposure to a varied and rewarding role working with healthcare professionals and hospital partners.