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Medical Staffing Manager

Location: Aylesbury
Salary: 30,000
Job Type: 12 month contract, full time.

Hours: Monday to Friday 9am to 5pm(30 mins lunch)

OnCall: Oncall shifts for all MSMs in rotation, Mon-Fri oncall out of hours from 5pm-9am, Fri-Mon oncall out of hours when office closes Fri to opening Mon, MSMs get 1 day back in lieu for this

About the Role

We are seeking an organised, proactive, and relationship-focused Medical Staffing Manager to join our Operations team. This is a dynamic role that combines client relationship management, workforce planning, healthcare operations, and doctor engagement to ensure the seamless delivery of medical staffing services across a portfolio of hospital clients.

Working closely with the Portfolio Executive and wider Operations team, you will play a key role in maintaining high-quality service delivery, supporting doctors throughout their employment journey, and ensuring client hospitals receive consistent and effective staffing solutions.

Key Responsibilities
Client & Hospital Management

• Act as a key point of contact for hospital management teams and medical professionals across an assigned portfolio of healthcare facilities.
  
  
• Build and maintain strong relationships with client hospitals, ensuring exceptional service delivery and client satisfaction.
  
  
• Manage and maintain staffing schedules and workforce planning records, ensuring all information is accurate and up to date.
  
  
• Conduct regular on-site visits to client hospitals to understand operational requirements, review service delivery, and strengthen stakeholder relationships.
  
  
• Support the induction and onboarding of new doctors, including coordinating shadowing programmes and hospital introductions.
  
  
• Communicate staffing changes proactively and ensure continuity of service across all client sites.
  
  
• Assist in the management and resolution of client concerns, complaints, and service-related issues.
  
  

• Act as a primary point of contact for doctors within your portfolio, providing ongoing support and guidance.
  
  
• Deliver presentations and onboarding sessions for newly recruited doctors.
  
  
• Coordinate doctor allocations within standby and rota programmes.
  
  
• Manage contract renewals and extensions, encouraging retention and ensuring timely completion of documentation.
  
  
• Address doctor feedback, concerns, and grievances in collaboration with senior management teams.
  
  

• Work closely with the Medical Resourcing Team and external recruitment partners to coordinate doctor placements.
  
  
• Conduct suitability interviews with prospective doctors as required.
  
  
• Support the onboarding process by coordinating arrangements for doctors joining hospitals within your portfolio.
  
  
• Ensure smooth communication between recruitment, operations, hospitals, and medical professionals.
  
  

• Participate in the out-of-hours on-call rota, providing support and resolving urgent staffing issues when required.
  
  
• Assist in preparing operational reports and performance updates.
  
  
• Support client retention and business development initiatives by identifying opportunities during client interactions.
  
  
• Contribute to projects and operational improvements as directed by senior leadership.
  
  
• Maintain accurate records and ensure all relevant information is updated within company systems.
  
  

• Previous experience in healthcare staffing, workforce planning, recruitment, operations, or account management.
  
  
• Excellent communication and relationship-building skills.
  
  
• Strong organisational and time management abilities.
  
  
• The ability to manage multiple priorities and work effectively under pressure.
  
  
• Experience handling sensitive conversations and resolving issues professionally.
  
  
• Strong administrative and IT skills, including experience managing databases and scheduling systems.
  
  
• A proactive, solution-focused approach with excellent attention to detail.
  
  
• A willingness to travel for client visits and participate in an out-of-hours on-call rota.
  
  

• Competitive salary and benefits package.
  
  
• 28 days holiday plus BH
  
  
• Opportunities for professional development and career progression.
  
  
• A collaborative and supportive working environment.
  
  
• The chance to make a meaningful impact within healthcare service delivery.
  
  
• Exposure to a varied and rewarding role working with healthcare professionals and hospital partners.
  
  

Medical Staffing Manager

Location: Aylesbury
Salary: £30,000
Job Type: 12 month contract, full time.

Hours: Monday to Friday 9am to 5pm(30 mins lunch)

OnCall: Oncall shifts for all MSMs in rotation, Mon-Fri oncall out of hours from 5pm-9am, Fri-Mon oncall out of hours when office closes Fri to opening Mon, MSMs get 1 day back in lieu for this

About the Role

We are seeking an organised, proactive, and relationship-focused Medical Staffing Manager to join our Operations team. This is a dynamic role that combines client relationship management, workforce planning, healthcare operations, and doctor engagement to ensure the seamless delivery of medical staffing services across a portfolio of hospital clients.

Working closely with the Portfolio Executive and wider Operations team, you will play a key role in maintaining high-quality service delivery, supporting doctors throughout their employment journey, and ensuring client hospitals receive consistent and effective staffing solutions.

Key Responsibilities
Client & Hospital Management

• Act as a key point of contact for hospital management teams and medical professionals across an assigned portfolio of healthcare facilities.
  
  
• Build and maintain strong relationships with client hospitals, ensuring exceptional service delivery and client satisfaction.
  
  
• Manage and maintain staffing schedules and workforce planning records, ensuring all information is accurate and up to date.
  
  
• Conduct regular on-site visits to client hospitals to understand operational requirements, review service delivery, and strengthen stakeholder relationships.
  
  
• Support the induction and onboarding of new doctors, including coordinating shadowing programmes and hospital introductions.
  
  
• Communicate staffing changes proactively and ensure continuity of service across all client sites.
  
  
• Assist in the management and resolution of client concerns, complaints, and service-related issues.
  
  

• Act as a primary point of contact for doctors within your portfolio, providing ongoing support and guidance.
  
  
• Deliver presentations and onboarding sessions for newly recruited doctors.
  
  
• Coordinate doctor allocations within standby and rota programmes.
  
  
• Manage contract renewals and extensions, encouraging retention and ensuring timely completion of documentation.
  
  
• Address doctor feedback, concerns, and grievances in collaboration with senior management teams.
  
  

• Work closely with the Medical Resourcing Team and external recruitment partners to coordinate doctor placements.
  
  
• Conduct suitability interviews with prospective doctors as required.
  
  
• Support the onboarding process by coordinating arrangements for doctors joining hospitals within your portfolio.
  
  
• Ensure smooth communication between recruitment, operations, hospitals, and medical professionals.
  
  

• Participate in the out-of-hours on-call rota, providing support and resolving urgent staffing issues when required.
  
  
• Assist in preparing operational reports and performance updates.
  
  
• Support client retention and business development initiatives by identifying opportunities during client interactions.
  
  
• Contribute to projects and operational improvements as directed by senior leadership.
  
  
• Maintain accurate records and ensure all relevant information is updated within company systems.
  
  

• Previous experience in healthcare staffing, workforce planning, recruitment, operations, or account management.
  
  
• Excellent communication and relationship-building skills.
  
  
• Strong organisational and time management abilities.
  
  
• The ability to manage multiple priorities and work effectively under pressure.
  
  
• Experience handling sensitive conversations and resolving issues professionally.
  
  
• Strong administrative and IT skills, including experience managing databases and scheduling systems.
  
  
• A proactive, solution-focused approach with excellent attention to detail.
  
  
• A willingness to travel for client visits and participate in an out-of-hours on-call rota.
  
  

• Competitive salary and benefits package.
  
  
• 28 days holiday plus BH
  
  
• Opportunities for professional development and career progression.
  
  
• A collaborative and supportive working environment.
  
  
• The chance to make a meaningful impact within healthcare service delivery.
  
  
• Exposure to a varied and rewarding role working with healthcare professionals and hospital partners.
  
  

• Transition into industry while continuing to work alongside clinicians
• Use your ICU expertise to educate and support healthcare professionals
• Lifesaving products
• Supportive, independent medical device company with a strong clinical culture
• Minimal sales focus - primarily a clinical education and support role

THE ROLE:

If you're an ICU / critical care nurse looking for a new challenge outside of frontline shifts, this is an excellent opportunity to move into medical devices while remaining closely connected to patient care.

You'll work with anaesthetists, ICU teams, theatre staff and practice development nurses, delivering product training, clinical support and education on a range of respiratory and critical care devices used throughout hospitals. You'll build trusted relationships with clinical teams, ensuring they feel confident using the equipment to deliver the best possible patient outcomes.

THE COMPANY:

A respected independent medical device company with an excellent reputation for supporting both its employees and NHS customers. They are committed to high-quality clinical education and offer a collaborative, supportive working environment with genuine opportunities for development.

THE TERRITORY:

Yorkshire, North East and East Midlands,

REQUIREMENTS:

• Registered ICU / Critical Care Nurse
• Passion for teaching, training and supporting other clinicians
• Excellent communication and relationship-building skills
• Full UK driving licence with no more than 6 points

THE PACKAGE:

• 40,000- 43,000 basic salary
• 550 per month car allowance
• Pension
• 25 days' holiday plus bank holidays

EJ Connect are a specialist Recruitment Agency, providing Permanent and Temporary staffing solutions to GP Surgeries for all Non-Clinical roles.

Our Mission is to connect great organisations with even greater people.

Medical Secretary

• Smethwick
• Full Time - 37.5hrs
• Monday - Friday
• Temp - Perm
• 14ph
• Immediate Start available

The role of the Medical Secretary will be too:

• Provide secretarial and administration support to the Partners, Practice Manager and wider team
• Type letters, reports and other documents as required.
• Liaise with hospital and community departments regarding patient care and appointments
• Ensure telephone enquiries are dealt with in a courteous manner and take messages as appropriate
• Provide general administration duties to the surgery
• Provide reception cover when required

The suitable Medical Secretary will:

• Have previous work history in a similar fast paced environment
• Possess knowledge and experience of SystmOne, Docman and ERS
• Be an experienced typist who has the ability work under pressure
• Demonstrate an outgoing, friendly personality with a desire to meet new people
• Have the ability to build rapport quickly and effectively
• Have the ability to stay calm under pressure and to be able to multi-task in a similar environment
• Demonstrate a willingness to adapt to the changing working practices of a busy medical environment
• Have good administrative, IT and keyboard skills

The successful Medical Secretary will receive:

• A completive salary
• Training, support and guidance from all senior members of the practice
• An induction process, Appraisals, one to ones
• Generous Holiday allowance
• Free Parking
• The opportunity of progression throughout the practice
• The chance of overtime paid at an enhanced rate

Should you be interested in this role, please send your CV or call (phone number removed)

We are seeking a highly organised and proactive Medical Secretary to join our team. This vital role involves providing comprehensive administrative support within healthcare settings, ensuring smooth communication between patients, medical staff, and external agencies. The ideal candidate will possess strong office and administrative experience, demonstrating excellent attention to detail and professionalism in a fast-paced environment.

Duties

• Manage and coordinate appointment scheduling for medical practitioners and patients efficiently.
• Prepare and maintain accurate medical records, correspondence, and documentation in compliance with confidentiality standards.
• Handle incoming calls, inquiries, and correspondence promptly, providing exceptional customer service to patients and healthcare staff.
• Maintain organised filing systems both digitally and physically to facilitate quick access to information.
• Collaborate with clinical staff to ensure seamless communication and operational efficiency within the healthcare facility.

Requirements

• Proven office experience with a strong emphasis on administrative support within a healthcare environment.
• Previous experience working as a Medical Secretary and use of Medical Terminology
• Excellent organisational skills with the ability to multitask effectively under pressure.
• Strong communication skills, both written and verbal, with a professional demeanor.
• Proficiency in MS Office applications such as Word, Excel, and Outlook; familiarity with electronic health record systems is advantageous.
• Attention to detail and confidentiality are essential qualities for success in this role.
• Ability to work independently as well as part of a team in a dynamic setting.

Are you an experienced NHS Medical Secretary looking for your next opportunity?

Do you have a working knowledge of SystmOne and ERS (Choose & Book/e-Referrals)? Are you reliable, organised, and able to hit the ground running in a busy GP practice environment?

We are currently working with a well-established NHS GP Practice in Wakefield that is seeking an experienced Medical Secretary to join their team on a temporary basis, with the potential opportunity to secure a permanent position.

Whether you are looking for full-time or part-time hours, we would love to hear from you.

Key Responsibilities

• Audio and copy typing of clinical correspondence
• Minute taking and meeting administration
• Processing and sending referrals
• Managing e-Referrals via ERS (Choose & Book)
• Summarising patient notes and medical records
• General secretarial and administrative duties
• Using appropriate medical terminology accurately
• Supporting clinicians and the wider practice team

Essential Requirements

• Previous experience working as a Medical Secretary within an NHS GP Practice
• Strong working knowledge of SystmOne
• Experience using ERS (Electronic Referral Service / Choose & Book)
• Excellent typing and administrative skills
• Ability to work independently and manage a busy workload
• Immediate availability or short notice preferred

What We Offer

• Temporary assignments with the potential to become permanent
• Full-time and part-time opportunities available
• Competitive rates of pay
• Friendly and supportive GP practice environment
• Immediate start available

If you are an experienced NHS Medical Secretary who can make an immediate impact and are looking for your next challenge, we would love to hear from you.

Medical Secretary - Private GP Practice - Central London - 13 month maternity cover - 42k to 45k

A well-established private GP practice based in the Chelsea area of London, is looking for an experienced Medical Secretary to join the professional, friendly, and established team on a 13-month fixed-term maternity cover contract. This post will be supporting 2 senior GPs, as well as playing an important role in the smooth day-to-day running of the practice and coordination of patient care.

You will be highly organised, proactive and confident working independently in a busy private healthcare environment. Excellent communication skills, attention to detail and a strong understanding of patient confidentiality are essential, as well as being able to present a professional and empathetic service to the patients, some of which are HNWIs.

SALARY ETC:

• 42k to 45k + Benefits
• Central London, Chelsea area.
• Starting on 1st December, neg, for a 13 month maternity cover contract.
• Full-time, Monday-Friday, approximately 8:30am-6:00pm, office based.

REQUIREMENTS:

• 5 years' + private sector medical secretarial experience, ideally within private healthcare in London.
• Experience within private general practice would be particularly advantageous, with good working knowledge of medical terminology
• Strong administrative and organisational skills & Excellent written and verbal communication skills
• Confidence dealing directly with private patients, consultants, hospitals and insurance companies
• Strong Microsoft Office skills, including Outlook, Word and Excel
• Experience using a private healthcare patient-management system such as Semble experience would be highly desirable
• A stable employment history, ideally demonstrating at least two continuous years within previous roles
• AMSPAR or Pitman qualifications are desirable but not essential
• Must be smart in appearance, with a professional and customer/patient orientated approach.

DUTIES TO INCLUDE:

• Extensive diary and appointment management
• Managing patient enquiries by telephone and email
• Maintaining accurate patient records in accordance with GDPR
• Managing doctors' inboxes and ensuring patient queries are dealt with promptly
• Processing repeat prescriptions & Arranging hospital admissions, investigations and diagnostic tests
• Chasing outstanding pathology results, diagnostic reports and consultant letters, Processing patient recalls and follow-up requirements, & Reviewing incoming clinical correspondence and updating patient records on Semble
• Preparing and coordinating referrals, medical reports, insurance forms and certificates
• Processing referral letters, clinical notes and outgoing patient correspondence
• Invoicing patients following consultations and ensuring payment is collected, Processing card payments and insurance-company payments, and Chasing outstanding patient debt
• Correcting and updating invoices where required
• Completing end-of-day transaction checks
• Supporting vaccine and medication stock ordering
• Providing cover for other members of the secretarial team during periods of leave or sickness
• Supporting the doctors and wider practice team with additional administrative duties as required

Due to the high volume of applications we receive, we regret that we are unable to respond individually to every applicant. If you have not heard from us within 2 weeks of the closing date, please assume that your application has not been successful on this occasion. We sincerely thank you for your interest and wish you every success in your job search

MEDICAL DEVICE SALES REPRESENTATIVE

FIELD BASED, LONDON & SOUTHEAST

UP TO £60,000 + £6.5K CA + BONUS

Our global client is looking for a Medical Device Sales Representative to develop the southeast region. Working across several therapy areas, you ll need a proactive approach to drive growth by nurturing existing accounts and developing new business with roughly a 50:50 split.

We are looking for someone who is coming from a clinical background within nursing, as an ODP, radiographer or similar. In addition to this you ll need experience within a commercial role, exceeding revenue targets within a defined territory.

You will be responsible for the performance of your region, with the expectation to be out visiting customers 4 days per week.

BENEFITS

• 25 days holiday, plus bank holidays
• Early finish on a Friday
• Healthcare and wellbeing package
• Established brand with strong market share

RESPONSIBILITIES

As a Medical Device Sales Representative, you will:

• Proactively source new business opportunities, maintaining strong knowledge of the market, competitors and customer needs.
• Work with product specialists to grow sales across focus areas within the region.
• Build and maintain strong relationships with key decision-makers, NHS contacts and stakeholders to support business growth.
• Manage the full sales process, including presentations, negotiations, tenders and contract renewals, ensuring customer issues are resolved quickly.
• Identify ways to improve profitability through pricing, product alternatives and added-value solutions that benefit both customers and the business.
• Keeps up to date with products, technology and market trends while ensuring compliance, accurate reporting and performance tracking.

REQUIREMENTS

To be considered for the Medical Device Sales Representative role, you must have:

• 1+ years medical sales experience.
• A clinical background as a nurse, ODP, radiographer or similar.
• A degree in life science/ business is desirable.
• An adaptable approach with the ability to meet the changing needs of the market/ NHS landscapes.
• An ability to learn and understand new clinical information and medical evidence to support informed decision-making.
• A resilient, self-motivated and enthusiastic approach.
• Excellent communication skills, both written and verbal with the ability to build strong relationships with KOLs and clinicians.
• A full clean UK driving licence.

NEXT STEPS

If you re interested in becoming a Medical Device Sales Representative apply today with your current CV. Our team will review your application to see if it s a match and get in touch to learn more about you. If you aren't contacted within 7 days, please assume your application was not selected.

Why wait? Don t miss out!

Military Medical Examiner Ministry of Defence - Pertemps Medical

Company: Pertemps Medical working on MoD Project
Job title: Military Medical Examiner
Contract: Until April 2027
Base Salary: Pro rata of £100k (3 days = £60k)
Payment Type: PAYE
Contract type: Part-time
Hours: 08 30 Monday, Tuesday and Wednesday 1-2 days per week will be considered
Start Date: ASAP
Locations:

• England - Gosport (HMS Sultan)
• England Exmouth (CTCRM Lympstone)
• Scotland - Rosyth (HMS Caledonia)
• Wales - Cardiff (HMS Cambria)

Position Overview:
We have an immediate requirement at the Lympstone site in Devon starting ASAP for 1-3 days per week.

Purpose of the Job:
The Military Medical Examiner is responsible for the safe, effective and timely delivery of medical assessments on behalf of the Ministry of Defence (MoD) - for new recruits to the Royal Navy, the Marines to conclude as to their suitability to be invited into the training program.

This involves adopting a holistic medical approach for overall health, and any key factors for further review as highlighted by a senior doctor s pre-assessment of a candidate s primary care notes.

Full training is given in this process and reference material is provided to support the clinicians.

General duties:

• To keep up to date with all required training needs and good practice commensurate with the role
• Pre-screening of the full GP record of Navy/ Marine applicants to look for any medical issues that might be a bar to entry into the Navy/Marines.
• Meeting with candidates face-to-face to get more details on those conditions and check what impact they now have
• Full body examinations (no PR genitalia or breasts)
• Make a decision on their fitness to enter, or for more complex candidates, refer to the Senior Navy doctors for further review.
• Once a decision is reached completing the right forms and informing the applicants
• Attending occupational health meetings if necessary to discuss and review cases
• Ensuring proper and robust record-keeping is essential.
• To safeguard candidate welfare by ensuring the highest standards of medical practice are maintained.
• To be present/onsite when delivering this role
• To declare any conflicts of interest.
• To undertake any further activities as required consistent with the aims and objectives of the organisation.

Requirements:

• Full Registration with the GMC and record of Continuous Professional Development
• Full participation in the appraisal and revalidation as required by the GMC
• Good organisational and communication skills in Principal Duties and Responsibilities.
• Team player able to work alongside the clinical team (i.e. Navy personnel, GP s, HCA s)
• Manage and resolve clinical queries from front-line clinicians by working collaboratively.
• Appropriately discuss or refer matters that may need further input or sign-off by Senior Team members or Candidate Processing Centre MOD personnel.
• Responsible for the early identification of clinical concerns/escalations and taking the appropriate steps to gather information and undertake any required action.
• To follow Clinical Governance
• To follow clinical guidance and pathways as appropriate
• Foster a supportive and collaborative environment that attracts, retains, and develops our high-quality team.

How to Apply
If you meet the criteria and are interested in this opportunity, please submit your up-to-date CV.
Qualified candidates will be contacted by a member of our MOD Recruitment Team for further discussion. Interviews will be conducted either in person or via Microsoft Teams.

Balance technical, regulatory and commercial challenges in this fulfilling role

This highly regraded Cambridge-based medical technologies company is seeking a proven engineering leader to help guide high-value development programmes from concept through to transfer to manufacture. Your leadership will accelerate development timelines, manage risk and deliver results that tangibly improve patient outcomes.

Your work will primarily revolve around drug delivery systems from injectables and infusion pumps to microcatheters and active implants. Not only overseeing development but having a wider strategic and commercial focus, able to provide direction for the company and spot commercial opportunities as they arise. You will also be a leader within the company, empowering those around you and providing mentorship and coaching where appropriate.

Requirements:

• Proven track record of leading complex development programmes for medical devices, ideally in drug delivery.
• Strong hands-on engineering background in the medical sector encompassing mechanical and systems engineering from initial concept through to manufacture.
• Good general understanding of the drug delivery market including regulatory requirements and commercial demands.

This role will require international travel for meetings with highly placed clients and investors as well as with manufacturing and production partners. Strong communication skills are a must.

You will be working with a world class team both on the technical and commercial front. Their expertise has driven this company to the prestigious position it now holds. You will have a great opportunity to learn from this as well as put your own stamp on the company moving forward. Core remunerations are good with a strong salary, generous pension scheme and private medical insurance. There s also a comprehensive relocation package available for those moving to the Cambridge area.

Another top job from ECM, the high-tech recruitment experts.

Even if this job's not quite right, do contact us now - we may well have the ideal job for you. To discuss your requirements call (phone number removed) or email your CV. We will always ask before forwarding your CV.

Please apply (quoting ref: CV27624) only if you are eligible to live and work in the UK. By submitting your details you certify that the information you provide is accurate.