Job Description

Patient Coordinator / Sales Support Administrator

We have great opportunity to join our team at Healthium Clinics, for a confident, organised and customer-focused professional who enjoys providing a premium patient experience while supporting bookings, enquiries, CRM administration and commercially focused follow-up activity.

If you ve also worked in the following roles, we d also like to hear from you: Patient Coordinator, Patient Administrator, Sales Support Administrator, Sales Administrator, Customer Service Administrator, Clinic Administrator, Healthcare Administrator, Front of House Administrator, Customer Service Advisor, Client Services Advisor

SALARY: £32,000 per annum + Benefits

LOCATION: Henley-on-Thames, Oxfordshire

JOB TYPE: Full-Time, Permanent

JOB OVERVIEW

This is an excellent opportunity for a Patient Coordinator / Sales Support Administrator who can combine warm, professional customer service with strong organisation, accurate administration and a confident approach to enquiry handling.

As the Patient Coordinator / Sales Support Administrator, you will manage the patient journey from first enquiry through to consultation booking, treatment coordination, follow-up and ongoing engagement. You will respond to telephone, email, website and social media enquiries, providing clear information and helping suitable enquiries progress towards booked consultations or treatments.

The Patient Coordinator / Sales Support Administrator will also maintain CRM records, coordinate appointments, support front-of-house administration and help improve response times, booking processes and the overall patient experience.

ABOUT US

Healthium Clinics is a private medical clinic specialising in the latest anti-aging and medical treatments designed to improve your health and wellbeing. Based in the elegant Badgemore Park, our luxurious treatment rooms have ample private parking and a discrete entrance, with appointments to suit your busy schedule. Our experienced and qualified medically led team work closely with you to achieve great results.

DUTIES

Your duties as the Patient Coordinator / Sales Support Administrator include:

• Patient Enquiry Management: Act as a warm, professional and knowledgeable first point of contact for prospective and existing patients across telephone, email, website and social channels

• Patient Journey Coordination: Guide patients from initial enquiry and consultation booking through to treatment coordination, follow-up and ongoing engagement

• Appointment Scheduling: Coordinate appointments, clinician availability and clinic rotas to support an efficient patient experience

• Service Information: Provide clear, timely information on services, treatment pathways, pricing and next steps, escalating clinical questions to the appropriate clinician

• Relationship Building: Build strong patient relationships that encourage trust, repeat visits, referrals and long-term loyalty

• Enquiry Follow-Up: Follow up leads promptly and consistently using telephone, email and other agreed channels to maximise conversion

• Sales Support: Support lead nurturing, previous-enquiry follow-up, patient reactivation, treatment reminders and relevant promotional activity

• CRM Administration: Maintain accurate CRM records, next actions and follow-up dates so that viable enquiries are not lost

• Performance Tracking: Track lead sources, conversion rates, bookings and sales performance, sharing useful feedback on lead quality and campaign effectiveness

• Front-of-House Support: Support the smooth day-to-day running of the clinic, including front-of-house administration and coordination with clinicians

• Confidential Records: Handle information professionally and confidentially, maintaining accurate records and following relevant policies, procedures and data-protection requirements

• Process Improvement: Look for practical ways to improve the patient journey, response times, booking processes and overall commercial performance

CANDIDATE REQUIREMENTS

• Previous experience in patient coordination, sales support, customer service, account management or a similar commercially focused role

• Experience in a clinic, healthcare, aesthetics, wellness or premium service environment would be advantageous

• Confident communicator who is comfortable speaking to prospective customers and asking for the booking or sale

• Able to build rapport quickly, understand customer needs and convert enquiries into action

• Highly organised, responsive and able to manage multiple patient journeys, follow-ups and priorities at the same time

• Commercially minded, target aware and motivated by delivering excellent service alongside revenue growth

• Strong written and verbal communication skills, with a polished and professional manner

• Confident using CRM systems and Microsoft Office applications including Outlook, Word and Excel

• Discreet and trustworthy when handling confidential patient and business information

• Self-motivated, resilient and comfortable working in a fast-paced, growing business

• Comfortable committing to a full-time, office-based role in Henley-on-Thames with some Saturday working required

BENEFITS

Joining Healthium Clinics means becoming part of an award-winning, forward-thinking healthcare organisation that is continuing to grow, innovate and expand its services. We are committed to investing in our people through structured onboarding, practical training and ongoing professional development, giving employees the opportunity to strengthen their expertise, take ownership of their work and progress within the organisation.

At the time of joining the company, the successful full-time candidate will be entitled to 28 days of paid annual leave (including bank holidays), increasing by 1 additional day for each successive Holiday Year while in continuous employment with the company, up to a maximum of 32 days (including bank holidays)

• BUPA full cover High Tier

• Gym and Golf

• Birthday leave

• Weekly snacks and fruit

NO AGENCIES PLEASE

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details.

JOB REF: AWDO-P15104

This job is being advertised by AWD online on behalf of Healthium Clinics

AWD-IN-SPJ